District Service Committee
District Committee Member (DCM)
Purpose:
The DCM’s job is primarily that of two-way communication. The DCM gets reports from the group level through GSR.s and through frequent personal contacts with the groups of the District. He/she helps the Conference Delegate cover an area that the Delegate could not otherwise cover (on a group-by-group basis). See, also, pages S31-33 of the Service Manual and the pamphlet Your DCM.
Duties:
- Regularly attends all district meetings, area quarterlies, and area assemblies.
- Receives reports from the groups through GSR.s and through frequent personal contacts with groups in the district.
- Holds regular meetings for all GSRs and standing committee chairs in the District.
- Updates, with help of the Secretary, the District 22 Service Handbook as appropriate, including Guidelines, in a timely manner.
- Helps the Conference delegate cover the area, which would be impossible for the delegate to do on a group-by-group basis.
- Assists the delegate in obtaining group information in time to meet the deadline for A.A. directories.
- Keeps GSR.s informed about Conference activities; this includes setting up opportunities for the delegate’s Conference report, occasionally making the Conference report if the delegate cannot be present, and inviting the delegate to regular District meetings.
- Makes sure that GSR.s are acquainted with The A.A. Service Manual, the Twelve Concepts for World Service, the G.S.O. bulletin Box 4-5-9, workbooks and guidelines from G.S.O., and any other service material.
- Helps GSR.s make interesting reports to groups, and encourages them to bring new A.A.
- Organizes workshops and/or sharing sessions on service activities.
- Regularly keeps in touch with the Alternate DCM and the delegate; sends district minutes to the delegate and alternate, and exchanges them with other districts.
- Makes a regular practice of talking to groups (old and new) on the responsibilities of general service work.
Alternate District Committee Member (Alt.DCM)
Purpose:
The Alternate DCM is a backup for the regular district committee member. Ir the latter resigns – or for any reason is unable to serve – the alternate steps in and should be kept up to speed by the DCM on all issues pertaining to our District. See, also, page 33 of the Service Manual.
Duties:
- Acts as the District Registrar by maintaining current records of the District Groups, group contacts (usually GSR and Alternate GSR) and working with the Area 92 Registrar (Alternate Delegate) to maintain currency with Area and GSO.
- Assist, participate, and share in the DCM’s responsibilities, attending district and area meetings where feasible, depending upon local needs.
Secretary
Purpose:
To maintain accurate meeting minutes of District business meetings, and to keep accurate and up-to-date listings of District officers (GSR’s, committee heads, DCM, etc.). See, also, page S43 of the Service Manual.
Duties:
1. Taking minutes of the District 22 business meeting, and any other business (such as yearly District inventory) being conducted at those meetings. Special care should be taken to note motions made and whether they pass or fail.
- Typing of minutes from the business meetings, and making copies for distribution.Minutes should include an attendance list from each business meeting.
- Distributing completed copies of the District’s business meeting minutes within two weeks following the meeting to all District Officers and GSRs.
- Maintain an up-to-date record of all District 22 service committee members (name, address, phone number) to include DCM, alternate DCM, secretary, treasurer, GSRs, and all Committee chairpersons.
- Creating a compilation of prior year’s motions no less than two (2) weeks prior to the first district meeting of every district rotations for inclusion in District Service Handbook, and updating corresponding sections as necessary
- Passing prior year’s minutes onto Archives as directed.
- Maintain (on disk) and keep updated the District 22 Service Handbook with the help of the DCM, and/or their Alternate, having copies available to all new voting members of the District committee.
- The out-going district secretary provide an updated/current revision. Printed District 22 Service Handbook to each Home Group, each GSR and each elected District 22 officer no less than two (2) weeks prior to the first district 22 meeting of every rotation. Printing would be funded by district.
Treasurer
Purpose:
Treasurer is responsible for receiving, dispersing and reporting on funds for the District. These revenues are generated by donations from the groups. Funds are dispersed as directed by the District Service Committee. See, also, page S44 of the Service Manual.
Duties:
- Maintain an accurate, balanced and up-to-date checking account.
- Prepare a bi-monthly treasurer’s report (including checking account balance, and itemization of groups donations and outgoing funds) for the District business meeting.
- Reimburse trusted servants as they present receipts for budgeted/approved expenses.
- Maintain prudent reserve.
- Distribute funds for approved Budgeted Needs.
- Pay all bills.
Coordinators:
Corrections
Purpose:
To facilitate taking A.A. meetings into the various district correctional and facilities. See, also, page S46 of the Service Manual.
Duties:
- Recruiting volunteers that will take meetings into the facilities, and making applications available to members who are interested in volunteering; recruiting other Committee members as needed from the A.A. groups of the district, and appointing an alternate chairperson.
- Holding and chairing monthly Corrections Committee meetings.
- Attending each District 91 business meeting (or sending an alternate) and presenting a report to that body about current Corrections committee business, needs, and budget report.
- Attend Area 51 Corrections Committee quarterlies and give a report. Takes notes on the Quarterly meeting and presents the information back to the District.
- Educate fellowship about opportunities to carry the message into the correctional facilities.
- Educate fellowship about Bridge Program, Correspondence Program, and Bridge the Gap.
- Encourage the Corrections Committee to put on workshops to educate members of the home groups.
- Be available to speak to home groups about Corrections.
- When necessary, work with Correctional Facility Coordinators to resolve any issues at their facilities.
Treatment
Purpose:
Carrying the message of recovery by bringing A.A. panel meeting (Bridge The Gap) into our District treatment facilities. In addition, demonstrate to the administrators and staff of those treatment facilities “how it works”; and to provide information about A.A. To offer informational programs for professional staff at inpatient and outpatient facilities in the district as needed/requested. See, also, page S46 of the Service Manual.
Duties:
- Recruiting committee members as needed from the A.A. groups of the district, and appointing an alternate chairperson.
- Organizing and holding regular monthly Treatment Facilities committee meetings.
- Regularly attending the monthly District business meetings to report on Committee business and activities.
- Attend Area 51k quarterly Treatment Facility Committee meetings.
- Create and maintain a Bridge the Gap program, including making Bridge the Gap presentations within the facilities at appropriate intervals.
- Put on informational programs for the professional staff at the facilities, both inpatient and outpatient; invite professionals to AA workshops on treatment facilities.
- Put on workshops to better inform the Fellowship about various aspects of carrying the message inside treatment facilities.
- Being familiar with the Treatment Facilities Workbook and related materials.
Cooperation with the Professional Community
Purpose:
The CPC Committee informs professionals and future professionals about A.A. – what we are, where we are, what we can do, and what we cannot do. They attempt to establish better communication between A.A.’s and professionals, and to find simple, effective ways of cooperating without affiliating. See, also, page S46 of the Service Manual.
Duties:
- Recruiting committee members from the District’s A.A. groups, and obtaining the services of an alternate Chairperson.
- Holding regular Committee meetings at monthly intervals, or as needed.
- Regularly attending the monthly District business meetings to report on Committee business and activities.
- Attend four area quarterly meetings to share experience with other districts in this service area.
- Following the guidelines as outlined in the Cooperation with the Professional Community Workbook from G.S.O.
- Coordinating efforts to provide information to the professional community, and to those who have contact with alcoholics through their profession, regarding where we are, what we are, what we can do, and what we cannot do.
- Seeks new ways of carrying the message and sets an example of leadership for the group CPC’s representatives (committee members).
Public Information
Purpose:
Carrying the message of recovery by informing the general public about the Alcoholics Anonymous program; by getting in touch with the media, schools, industry, and other organizations to report on the nature and purpose of A.A. and what it can do for alcoholics. See, also, page S46 of the Service Manual.
Duties:
- Recruiting committee members as needed from the A.A. groups of the district, and appointing an alternate chairperson.
- Organizing and holding regular monthly P.I. committee meetings.
- Regularly attending the monthly District business meetings to report on Committee business and activities.
- Placing literature racks in high schools, libraries, police stations, hospitals, colleges, etc.
- List open meetings in the newspapers.
- Place PSA’s (public service announcements) on the radio
- Put meeting schedules at hotels/motels
- Attend Area 51 Public Information meetings
- Participate in District and Area seminars and conventions
- Work with local TV, newspapers, and radio to practice the traditions of anonymity
- Let the Fellowship know how to reach the hearing impaired
- Make presentations in the community
- Hold workshops to better inform the district Fellowship about Public Information issues.
Web Servant
Purpose:
To make available, on the Internet, basic information about District 91, including meeting schedules and district events. See, also, page S46 of the Service Manual.
Duties:
- Be able to read & edit HTML (hypertext markup language)
- Know how to include file formats such as JPEG and PDF on the site, and manipulate them when they are sent by members.
- Know how to move files up and down from a server using FTP
- Know how to install utilities, e.g., FileZilla®, on a computer (able to use admin access on a PC)
- Understand how a web server uses a client directory to produce a website
- Keep the passwords organized (FTP login, web counter site, etc.
- Edit the HTML main page(s) on the site, make HTML hyperlinks to files on the site and the Web, and oversee the overall design of the site
- Implement the site changes approved by the District Committee, e.g., use of counters, links, graphics, layout, location and type of information
- Report on the site activity level (quantity of hits), quantity of files requested to be posted by district members, and other changes, e.g., hacking attacks, etc.
- Have access to a computer with FileZilla® (or equivalent) to access the site with FTP
- Keep the email aliases updated.
- Liase with the ISP
- Post the latest version of the schedule, once the approved version is received from the alternate DCM
- Keep files on the site organized, e.g., deleted when the event they announce is past
- Post event notice files and items on the site and remove them when they expire
- Add district information to the site as appropriate
- Update the date on the website when changes are made
- Train up elected successor, making the introduction to the ISP, be available for questions and support for a time, and transfer any and all appropriate passwords.
Hotline
Purpose:
To field calls from our Hotline Number and distribute/assign calls to appropriate recipient lists (Men or Women). See, also, page S46 of the Service Manual.
Duties:
- Be available to answer calls
- Forward calls to appropriate Volunteer Lists via Text Message.
- Recruit Volunteers to handle incoming calls.
- Report to the District on Hotline Activities at the bi-monthly District Meeting.
- Train up elected successor, be available for questions and support for a time, and transfer any and all appropriate passwords.
